How we communicate

Communication is the oxygen of our spaceship. As a remote company, staying aligned, connected, and efficient depends on how we write, share, and react ✨

Here’s how we utilize our tools, along with some friendly reminders to ensure everything runs smoothly:

💬 Slack

Use it for:

• Urgent topics.
• Quick syncs.
• Real-time info.
• Anniversaries.
• Sharing knowledge.
• Team-wise news.

💡 Best practices

• Use threads to keep discussions focused.
• Set working hours in your profile.
• Add a status when away or unavailable.
• Schedule messages if others are outside working hours.

📋 Linear

Use it for:

• Task creation and tracking.
• Async updates.
• Project communication.
• Decision documentation.
• Weekly highlights.
• Schedule reporting.

💡 Best practices

• Check your inbox regularly.
• Act on pending items.
• Keep tasks updated to inform your team.

📧 Gmail

Use it for:

• HR requests.
• Document submissions.
• Formal communication.
• Contact with clients.
• Communication with providers.
• Coordination with partners.

💡 Best practices

• Check your inbox daily.
• Keep only actionable items in view.
• Schedule emails when sending outside work hours.

📆 Google Calendar

• Use it to organise your day and make your availability visible.

💡 Best practices

• Review your calendar daily.
• Don’t rely only on notifications.
• Keep it up to date.
• Set your working hours.

📢 Tips

• Prepare for meetings.
• Be on time 🕐
• Communicate clearly.
• Ask questions ❔
• Share progress proactively.
• Use Martian Coffee slots ☕
• Let others know your availability.
• Offer and ask for help.
• Celebrate wins 🚀
• Give constructive feedback.
• Recognise others' work 🙌