Indexer Contract

This document is the authoritative reference for all data the meeting service sends to the indexer service, which makes resources searchable via the query service.

Update this document in the same PR as any change to indexer message construction.

Convention: Tags and parent refs containing a {value} placeholder are only emitted when the corresponding field is non-empty.

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Resource Types

• V1 Meeting
• V1 Meeting Registrant
• V1 Meeting RSVP
• V1 Past Meeting
• V1 Past Meeting Participant
• V1 Past Meeting Recording
• V1 Past Meeting Transcript
• V1 Past Meeting Summary
• V1 Meeting Attachment
• V1 Past Meeting Attachment

---

V1 Meeting

Object type: v1_meeting

NATS subject: lfx.index.v1_meeting

Source struct: internal/domain/models/event_models.go — MeetingEventData

Indexed on: create, update, delete of a meeting (sourced from the v1 meeting data).

Data Schema

These fields are indexed and queryable via filters or cel_filter in the query service.

Field	Type	Description
id	string	Meeting ID (used as the object ID)
project_sfid	string	Salesforce ID of the associated LF project
project_uid	string	v2 UUID of the associated LF project
committee	string	v1 Salesforce ID of the primary committee
committee_uid	string (optional)	v2 UUID of the primary committee; omitted when empty
committee_filters	[]string	List of committee filter values
committees	[]object (optional)	Associated committees (see Committee schema); omitted when empty
user_id	string	Zoom user ID of the meeting host
title	string	Meeting title (from Zoom topic)
description	string	Meeting description (from Zoom agenda)
visibility	string	Meeting visibility on LFX (e.g., "public", "private")
meeting_type	string	Zoom meeting type
start_time	string	Start time of the first occurrence (RFC3339)
timezone	string	Meeting timezone (IANA, e.g., "America/Los_Angeles")
duration	int	Meeting duration in minutes
early_join_time_minutes	int	Minutes before start time that attendees can join
last_end_time	int64	End time of the last occurrence (Unix timestamp)
host_key	string	Six-digit Zoom host PIN (rotated weekly)
join_url	string	LFX meeting join page URL
password	string	UUID password for the join page
restricted	bool	Whether only invited users can join
artifact_visibility	string	Visibility of meeting artifacts (recordings, transcripts, summaries)
recording_enabled	bool	Whether Zoom recording is enabled
transcript_enabled	bool	Whether Zoom transcript is enabled
recording_access	string	Recording access level ("public", "meeting_hosts", "meeting_participants")
transcript_access	string	Transcript access level
created_at	string	Creation time (RFC3339)
updated_at	string	Last update time (RFC3339)
created_by	object	User who created the meeting (see User Reference schema)
updated_by	object	User who last updated the meeting (see User Reference schema)
updated_by_list	[]object (optional)	All users who have updated the meeting
use_new_invite_email_address	bool	Whether to use the new invite email address
recurrence	object (optional)	Zoom recurrence pattern (see Recurrence schema)
occurrences	[]object (optional)	Upcoming meeting occurrences (see Occurrence schema)
cancelled_occurrences	[]string (optional)	Occurrence IDs that have been cancelled
updated_occurrences	[]object (optional)	Occurrences with custom overrides (see Updated Occurrence schema)
ics_uid_timezone	string (optional)	Timezone anchored for calendar UID generation
ics_additional_uids	[]string (optional)	Additional calendar event UIDs for updated occurrence sequences
zoom_config	object	Zoom-specific configuration (see Zoom Config schema)
ai_summary_access	string (optional)	AI summary access level
youtube_upload_enabled	bool (optional)	Whether recording is uploaded to YouTube
concurrent_zoom_user_enabled	bool (optional)	Whether meeting uses concurrent Zoom license pool
last_bulk_registrant_job_status	string	Status of the last bulk registrant import job
last_bulk_registrants_job_failed_count	int	Failed record count from the last bulk registrant job
last_bulk_registrants_job_warning_count	int	Warning record count from the last bulk registrant job
last_mailing_list_members_sync_job_status	string	Status of the last mailing list sync job
last_mailing_list_members_sync_job_failed_count	int	Failed count from last mailing list sync job
mailing_list_group_ids	[]string	Mailing list group IDs associated with this meeting
last_mailing_list_members_sync_job_warning_count	int	Warning count from last mailing list sync job
use_unique_ics_uid	string	UUID used as the unique ICS UID for calendar events (empty string when not set)
show_meeting_attendees	bool	Whether attendee data is visible to other attendees
organizers	[]string	Auth0 sub-format usernames of meeting organizers

Committee Schema

Each entry in committees has:

Field	Type	Description
uid	string	Committee v2 UUID
allowed_voting_statuses	[]string (optional)	Voting status filter strings for the committee; omitted when empty

User Reference Schema

Used by created_by, updated_by, and entries in updated_by_list:

Field	Type	Description
user_id	string (optional)	Auth0 user identifier
username	string (optional)	LFX username
email	string (optional)	User email address
name	string (optional)	Display name
profile_picture	string (optional)	Profile picture URL

Recurrence Schema

Field	Type	Description
type	int	Recurrence type (1=daily, 2=weekly, 3=monthly)
repeat_interval	int	Interval between occurrences
weekly_days	string (optional)	Days of week for weekly recurrence
monthly_day	int (optional)	Day of month for monthly recurrence
monthly_week	int (optional)	Week of month for monthly recurrence
monthly_week_day	int (optional)	Day of week paired with monthly_week
end_times	int (optional)	Number of times to repeat
end_date_time	string (optional)	End date/time for the recurrence pattern (RFC3339)

Occurrence Schema

Field	Type	Description
occurrence_id	string	Unix timestamp of occurrence start (used as ID)
start_time	string	Occurrence start time (RFC3339)
duration	int	Duration in minutes
is_cancelled	bool	Whether this occurrence is cancelled
title	string	Occurrence title
description	string	Occurrence description
recurrence	object (optional)	Override recurrence pattern for this occurrence
response_count_yes	int	Accepted RSVP count
response_count_no	int	Declined RSVP count
registrant_count	int	Registrant count

Updated Occurrence Schema

Field	Type	Description
old_occurrence_id	string	Original occurrence ID (Unix timestamp)
new_occurrence_id	string	New occurrence ID after start time change
timezone	string	Updated timezone
duration	int	Updated duration in minutes
title	string	Updated title
description	string	Updated description
recurrence	object (optional)	Updated recurrence pattern
all_following	bool	Whether changes apply to all following occurrences

Zoom Config Schema

Field	Type	Description
meeting_id	string (optional)	Zoom numeric meeting ID
passcode	string (optional)	Zoom meeting passcode
ai_companion_enabled	bool	Whether Zoom AI Companion is enabled
ai_summary_require_approval	bool	Whether AI summaries require approval before publishing

Tags

Tag Format	Example	Purpose
{id}	93699735000	Direct lookup by meeting ID
meeting_id:{id}	meeting_id:93699735000	Namespaced lookup by meeting ID
project_uid:{value}	project_uid:cbef1ed5-17dc-4a50-84e2-6cddd70f6878	Find meetings for a project
title:{value}	title:TSC Monthly Meeting	Find meetings by title
visibility:{value}	visibility:public	Find meetings by visibility
meeting_type:{value}	meeting_type:recurring	Find meetings by type
committee_uid:{value}	committee_uid:061a110a-...	Find meetings by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_meeting:{id}
access_check_relation	viewer
history_check_object	v1_meeting:{id}
history_check_relation	auditor
public	true when visibility == "public", false otherwise

Search Behavior

Field	Value
sort_name	title (trimmed)
name_and_aliases	[title] (omitted when empty)
fulltext	title + description (space-joined, deduplicated, omits empty values)

Parent References

Ref	Condition
project:{project_uid}	Only when project_uid is non-empty
committee:{uid}	For each entry in committees with a non-empty uid

---

V1 Meeting Registrant

Object type: v1_meeting_registrant

NATS subject: lfx.index.v1_meeting_registrant

Source struct: internal/domain/models/event_models.go — RegistrantEventData

Indexed on: create, update, delete of a meeting registrant.

Data Schema

Field	Type	Description
uid	string	Registrant unique identifier (UUID)
meeting_id	string	ID of the associated meeting
type	string	Registrant type
committee_uid	string	v2 UUID of the associated committee (empty when not a committee registrant)
user_id	string	Auth0 user ID of the registrant
email	string	Email address for meeting invites
case_insensitive_email	string	Lowercase version of email
first_name	string	Registrant first name
last_name	string	Registrant last name
org_name	string (optional)	Organization name
org_is_member	bool (optional)	Whether the organization is an LF member
org_is_project_member	bool (optional)	Whether the organization is a project member
job_title	string (optional)	Job title
host	bool	Whether the registrant is a host
occurrence	string (optional)	Occurrence ID if invited to a specific occurrence only
avatar_url	string	Profile picture URL
username	string (optional)	LFX username
last_invite_received_time	string	Timestamp of last invite sent (RFC3339)
last_invite_received_message_id	string (optional)	SES message ID of last invite
last_invite_delivery_successful	bool (optional)	Whether last invite was delivered
last_invite_delivered_time	string (optional)	Delivery timestamp (RFC3339)
last_invite_bounced	bool (optional)	Whether last invite bounced
last_invite_bounced_time	string (optional)	Bounce timestamp (RFC3339)
last_invite_bounced_type	string (optional)	SES bounce type
last_invite_bounced_sub_type	string (optional)	SES bounce subtype
last_invite_bounced_diagnostic_code	string (optional)	SES bounce diagnostic code
created_at	string	Creation time (RFC3339)
updated_at	string	Last update time (RFC3339)
created_by	object	User who created the registrant (see User Reference schema)
updated_by	object	User who last updated the registrant (see User Reference schema)

Tags

Tag Format	Example	Purpose
registrant_uid:{uid}	registrant_uid:a1b2c3d4-...	Lookup by registrant UID
committee_uid:{value}	committee_uid:061a110a-...	Find registrants by committee
username:{value}	username:jdoe	Find registrants by username
email:{value}	email:jdoe@example.com	Find registrants by email
host:true	host:true	Find registrants who are hosts

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_meeting:{meeting_id} (access checked on the parent meeting)
access_check_relation	viewer
history_check_object	v1_meeting:{meeting_id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	email (trimmed)
name_and_aliases	[username, email] (deduplicated, omits empty values)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
meeting:{meeting_id}	Only when meeting_id is non-empty
committee:{committee_uid}	Only when committee_uid is non-empty

---

V1 Meeting RSVP

Object type: v1_meeting_rsvp

NATS subject: lfx.index.v1_meeting_rsvp

Source struct: internal/domain/models/event_models.go — InviteResponseEventData

Indexed on: create, update, delete of a meeting RSVP (invite response).

Data Schema

Field	Type	Description
id	string	RSVP unique identifier
meeting_and_occurrence_id	string	Combined meeting+occurrence ID (e.g., {meeting_id}:{occurrence_id})
meeting_id	string	Parent meeting ID
occurrence_id	string (optional)	Occurrence ID for occurrence-specific RSVPs
registrant_id	string	UID of the associated registrant
project_uid	string	v2 UUID of the associated project
user_id	string	Auth0 user ID
username	string (optional)	LFX username
name	string (optional)	Respondent display name
email	string	Respondent email address
org	string (optional)	Organization name
job_title	string (optional)	Job title
response_type	string	RSVP response ("accepted", "declined", "maybe")
scope	string	Response scope ("all", "single", "this_and_following")
is_recurring	bool	Whether the parent meeting is recurring
created_at	string (RFC3339)	Creation time
modified_at	string (RFC3339)	Last modification time

Tags

Tag Format	Example	Purpose
{id}	abc123-...	Direct lookup by RSVP ID
invite_response_uid:{id}	invite_response_uid:abc123-...	Namespaced lookup by RSVP ID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find RSVPs for a specific occurrence
meeting_id:{value}	meeting_id:93699735000	Find RSVPs for a meeting
registrant_uid:{value}	registrant_uid:a1b2c3d4-...	Find RSVPs for a registrant
email:{value}	email:jdoe@example.com	Find RSVPs by email
username:{value}	username:jdoe	Find RSVPs by username

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_meeting:{meeting_id} (access checked on the parent meeting)
access_check_relation	viewer
history_check_object	v1_meeting:{meeting_id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	email (trimmed)
name_and_aliases	[username, email] (deduplicated, omits empty values)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
meeting:{meeting_id}	Only when meeting_id is non-empty

---

V1 Past Meeting

Object type: v1_past_meeting

NATS subject: lfx.index.v1_past_meeting

Source struct: internal/domain/models/event_models.go — PastMeetingEventData

Indexed on: create, update, delete of a past meeting (a completed occurrence of a meeting).

Data Schema

Field	Type	Description
id	string	Past meeting unique identifier (UUID)
meeting_id	string	ID of the originating active meeting
meeting_and_occurrence_id	string	Combined ID used across related resources (e.g., {meeting_id}:{occurrence_id})
occurrence_id	string (optional)	Occurrence ID within the recurring meeting
proj_id	string (optional)	Salesforce project ID
project_uid	string	v2 UUID of the associated project
project_slug	string (optional)	URL slug of the associated project
committee	string (optional)	v1 Salesforce ID of the primary committee
committee_uid	string (optional)	v2 UUID of the primary committee
committee_filters	[]string (optional)	Committee filter values
title	string	Meeting title
description	string	Meeting description
start_time	string (RFC3339)	Occurrence start time
end_time	string (RFC3339)	Occurrence end time
duration	int	Actual duration in minutes
timezone	string	Meeting timezone (IANA)
meeting_type	string (optional)	Zoom meeting type
committees	[]object | null	Associated committees (see Committee schema); may be null when unset
visibility	string (optional)	Meeting visibility
artifact_visibility	string (optional)	Visibility of meeting artifacts
restricted	bool	Whether the meeting was restricted
recording_enabled	bool	Whether recording was enabled
recording_access	string (optional)	Recording access level
transcript_enabled	bool	Whether transcript was enabled
transcript_access	string (optional)	Transcript access level
zoom_ai_enabled	bool (optional)	Whether Zoom AI Companion was enabled
ai_summary_access	string (optional)	AI summary access level ("public", "meeting_hosts", "meeting_participants")
require_ai_summary_approval	bool (optional)	Whether AI summary requires approval
early_join_time_minutes	int (optional)	Early join buffer in minutes
youtube_link	string (optional)	YouTube recording link
platform	string (optional)	Meeting platform (e.g., "Zoom")
platform_meeting_id	string (optional)	Platform-specific meeting ID
recording_password	string (optional)	Password for the recording
zoom_config	object (optional)	Zoom-specific configuration (see Zoom Config schema)
is_manually_created	bool (optional)	Whether this past meeting was created manually
sessions	[]object (optional)	Zoom meeting instances within this past meeting (each has uuid, start_time, end_time)
created_at	string (RFC3339)	Creation time
updated_at	string (RFC3339)	Last update time
created_by	object	User who created the record (see User Reference schema)
updated_by	object	User who last updated the record (see User Reference schema)
updated_by_list	[]object (optional)	All users who have updated the record

Tags

Tag Format	Example	Purpose
past_meeting_id:{id}	past_meeting_id:a1b2c3d4-...	Lookup by past meeting UUID
meeting_id:{value}	meeting_id:93699735000	Find past meetings for an active meeting
project_uid:{value}	project_uid:cbef1ed5-...	Find past meetings for a project
title:{value}	title:TSC Monthly Meeting	Find past meetings by title
timezone:{value}	timezone:America/Los_Angeles	Find past meetings by timezone
committee_uid:{value}	committee_uid:061a110a-...	Find past meetings for a committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{id}
access_check_relation	viewer
history_check_object	v1_past_meeting:{id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	start_time formatted as RFC3339 (UTC); empty string when start_time is zero
name_and_aliases	[title] (omitted when empty)
fulltext	title + description (space-joined, deduplicated, omits empty values)

Parent References

Ref	Condition
project:{project_uid}	Only when project_uid is non-empty
committee:{uid}	For each entry in committees with a non-empty uid

---

V1 Past Meeting Participant

Object type: v1_past_meeting_participant

NATS subject: lfx.index.v1_past_meeting_participant

Source struct: internal/domain/models/event_models.go — PastMeetingParticipantEventData

Indexed on: create, update, delete of a past meeting participant (invitee or attendee).

Data Schema

Field	Type	Description
uid	string	Participant unique identifier (UUID)
meeting_and_occurrence_id	string	Combined meeting+occurrence ID of the parent past meeting
meeting_id	string	ID of the originating active meeting
project_uid	string	v2 UUID of the associated project
project_slug	string (optional)	URL slug of the associated project, propagated from the parent past meeting at index time
email	string	Participant email address
first_name	string	Participant first name
last_name	string	Participant last name
host	bool	Whether the participant was the host
job_title	string (optional)	Job title
org_name	string (optional)	Organization name
org_is_member	bool	Whether the organization is an LF member
org_is_project_member	bool	Whether the organization is a project member
avatar_url	string (optional)	Profile picture URL
username	string (optional)	LFX username
is_invited	bool	Whether the participant was invited
is_attended	bool	Whether the participant attended
is_unknown	bool	Whether the attendee could not be matched to any known user (attendee records only; false for invitee-only records)
is_ai_reconciled	bool	Whether the attendee record was last updated via AI reconciliation (attendee records only; false for invitee-only records)
is_auto_matched	bool	Whether the attendee was automatically matched to an invitee by name (attendee records only; false for invitee-only records)
zoom_user_name	string	Zoom display name of the attendee (attendee records only; "" for invitee-only records)
mapped_invitee_name	string	Full name of the invitee the attendee was auto-matched to (attendee records only; "" for invitee-only records)
sessions	[]object (optional)	Join/leave sessions (each has uid, join_time, leave_time, leave_reason)
committee_uid	string (optional)	v2 UUID of the committee the participant is associated with; sourced from the participant's own committee_id field
created_at	string (RFC3339)	Creation time
updated_at	string (RFC3339)	Last update time

Tags

Tag Format	Example	Purpose
past_meeting_participant_uid:{uid}	past_meeting_participant_uid:a1b2c3d4-...	Lookup by participant UID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find participants for a past meeting
project_uid:{value}	project_uid:cbef1ed5-...	Find participants for a project
project_slug:{value}	project_slug:my-project	Find participants by project slug
committee_uid:{value}	committee_uid:061a110a-...	Find participants by committee
username:{value}	username:jdoe	Find participants by username
email:{value}	email:jdoe@example.com	Find participants by email
is_invited:true	is_invited:true	Find invited participants
is_attended:true	is_attended:true	Find attendees

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{meeting_and_occurrence_id} (access checked on the parent past meeting)
access_check_relation	viewer
history_check_object	v1_past_meeting:{meeting_and_occurrence_id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	email (trimmed)
name_and_aliases	[first_name, last_name, username] (deduplicated, omits empty values)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
past_meeting:{meeting_and_occurrence_id}	Only when meeting_and_occurrence_id is non-empty
project:{project_uid}	Only when project_uid is non-empty
committee:{committee_uid}	Only when committee_uid is non-empty

---

V1 Past Meeting Recording

Object type: v1_past_meeting_recording

NATS subject: lfx.index.v1_past_meeting_recording

Source struct: internal/domain/models/event_models.go — RecordingEventData

Indexed on: create, update, delete of a past meeting recording.

Data Schema

Field	Type	Description
id	string	Recording unique identifier
meeting_and_occurrence_id	string	Combined meeting+occurrence ID of the parent past meeting
project_uid	string	v2 UUID of the associated project
project_slug	string	URL slug of the associated project
host_email	string	Email of the meeting host
host_id	string	Zoom user ID of the host
meeting_id	string	ID of the originating active meeting
occurrence_id	string	Occurrence ID
platform	string	Meeting platform (always "Zoom")
platform_meeting_id	string	Zoom numeric meeting ID
recording_access	string	Access level ("public", "meeting_hosts", "meeting_participants")
title	string	Recording title
transcript_access	string (optional)	Transcript access level
transcript_enabled	bool	Whether transcript is enabled
visibility	string	Recording visibility
recording_count	int	Number of recording files
recording_files	[]object	Recording files (see Recording File schema)
sessions	[]object	Recording sessions (see Recording Session schema)
start_time	string (RFC3339)	Recording start time
total_size	int64	Total size of all recording files in bytes
committees	[]object (optional)	Associated committees sourced from the parent past meeting (see Committee schema)
created_at	string (RFC3339)	Creation time
updated_at	string (RFC3339)	Last update time
created_by	object	User who created the record (see User Reference schema)
updated_by	object	User who last updated the record (see User Reference schema)

Recording File Schema

Field	Type	Description
id	string	File unique identifier
meeting_id	string	Associated meeting ID
file_type	string	File type (e.g., "MP4", "M4A")
file_extension	string	File extension
file_size	int64	File size in bytes
recording_type	string	Zoom recording type (e.g., "shared_screen_with_speaker_view")
status	string	File status
recording_start	string (RFC3339)	Recording start time
recording_end	string (RFC3339)	Recording end time
download_url	string (optional)	Download URL
play_url	string (optional)	Playback URL

Recording Session Schema

Field	Type	Description
uuid	string	Zoom meeting instance UUID
start_time	string (RFC3339)	Session start time
total_size	int64	Session total size in bytes
share_url	string (optional)	Share URL for the session

Tags

Tag Format	Example	Purpose
{id}	abc123-...	Direct lookup by recording ID
past_meeting_recording_id:{id}	past_meeting_recording_id:abc123-...	Namespaced lookup by recording ID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find recordings for a past meeting
platform:Zoom	platform:Zoom	All recordings (platform is always Zoom)
platform_meeting_id:{value}	platform_meeting_id:93699735000	Find recordings by Zoom meeting ID
platform_meeting_instance_id:{uuid}	platform_meeting_instance_id:abc...	Find recordings by Zoom session UUID
committee_uid:{value}	committee_uid:abc123...	Find recordings by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{meeting_and_occurrence_id}
access_check_relation	recording_viewer
history_check_object	v1_past_meeting:{meeting_and_occurrence_id}
history_check_relation	auditor
public	true when recording_access == "public", false otherwise

Search Behavior

Field	Value
sort_name	title (trimmed)
name_and_aliases	[title] (omitted when empty)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
past_meeting:{meeting_and_occurrence_id}	Always set
project:{project_uid}	Set when project_uid is non-empty
committee:{uid}	Set once per entry in committees with a non-empty uid

---

V1 Past Meeting Transcript

Object type: v1_past_meeting_transcript

NATS subject: lfx.index.v1_past_meeting_transcript

Source struct: internal/domain/models/event_models.go — TranscriptEventData

Indexed on: create, update, delete of a past meeting transcript.

Data Schema

Field	Type	Description
id	string	Transcript unique identifier
meeting_and_occurrence_id	string	Combined meeting+occurrence ID of the parent past meeting
project_uid	string	v2 UUID of the associated project
project_slug	string	URL slug of the associated project
host_email	string	Email of the meeting host
host_id	string	Zoom user ID of the host
meeting_id	string	ID of the originating active meeting
occurrence_id	string	Occurrence ID
platform	string	Meeting platform (always "Zoom")
transcript_access	string	Access level ("public", "meeting_hosts", "meeting_participants")
title	string	Transcript title
visibility	string	Transcript visibility
recording_files	[]object	Associated recording files (see Recording File schema)
sessions	[]object	Recording sessions (see Recording Session schema)
start_time	string (RFC3339)	Transcript start time
total_size	int64	Total size in bytes
committees	[]object (optional)	Associated committees sourced from the parent past meeting (see Committee schema)
created_at	string (RFC3339)	Creation time
updated_at	string (RFC3339)	Last update time
created_by	object	User who created the record (see User Reference schema)
updated_by	object	User who last updated the record (see User Reference schema)

Tags

Tag Format	Example	Purpose
{id}	abc123-...	Direct lookup by transcript ID
past_meeting_transcript_id:{id}	past_meeting_transcript_id:abc123-...	Namespaced lookup by transcript ID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find transcripts for a past meeting
platform:Zoom	platform:Zoom	All transcripts (platform is always Zoom)
platform_meeting_instance_id:{uuid}	platform_meeting_instance_id:abc...	Find transcripts by Zoom session UUID
committee_uid:{value}	committee_uid:abc123...	Find transcripts by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{meeting_and_occurrence_id}
access_check_relation	transcript_viewer
history_check_object	v1_past_meeting:{meeting_and_occurrence_id}
history_check_relation	auditor
public	true when transcript_access == "public", false otherwise

Search Behavior

Field	Value
sort_name	title (trimmed)
name_and_aliases	[title] (omitted when empty)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
past_meeting:{meeting_and_occurrence_id}	Always set
project:{project_uid}	Set when project_uid is non-empty
committee:{uid}	Set once per entry in committees with a non-empty uid

---

V1 Past Meeting Summary

Object type: v1_past_meeting_summary

NATS subject: lfx.index.v1_past_meeting_summary

Source struct: internal/domain/models/event_models.go — SummaryEventData

Indexed on: create, update, delete of an AI-generated past meeting summary.

Data Schema

Field	Type	Description
id	string	Summary unique identifier
meeting_and_occurrence_id	string	Combined meeting+occurrence ID of the parent past meeting
project_uid	string	v2 UUID of the associated project
meeting_id	string	ID of the originating active meeting
occurrence_id	string	Occurrence ID
zoom_meeting_uuid	string	Zoom meeting UUID from the webhook event
zoom_meeting_host_id	string	Zoom user ID of the host
zoom_meeting_host_email	string	Email of the host
zoom_meeting_topic	string	Zoom meeting topic
zoom_webhook_event	string (optional)	Zoom webhook event type that triggered this summary
summary_title	string (optional)	AI-generated summary title
summary_start_time	string (optional)	Summary start time (RFC3339)
summary_end_time	string (optional)	Summary end time (RFC3339)
summary_created_time	string (optional)	Time the summary was generated (RFC3339)
summary_last_modified_time	string (optional)	Last modification time (RFC3339)
content	string	Consolidated markdown content
edited_content	string	Edited markdown content (may differ from content)
requires_approval	bool	Whether this summary requires human approval before publishing
approved	bool	Whether this summary has been approved
platform	string	Meeting platform (always "Zoom")
zoom_config	object	Zoom identifiers (has meeting_id string and meeting_uuid string)
email_sent	bool	Whether a summary notification email has been sent
committees	[]object (optional)	Associated committees sourced from the parent past meeting (see Committee schema)
created_at	string (RFC3339)	Creation time
updated_at	string (RFC3339)	Last update time
created_by	object	User who created the record (see User Reference schema)
updated_by	object	User who last updated the record (see User Reference schema)

Tags

Tag Format	Example	Purpose
{id}	abc123-...	Direct lookup by summary ID
past_meeting_summary_id:{id}	past_meeting_summary_id:abc123-...	Namespaced lookup by summary ID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find summaries for a past meeting
meeting_id:{value}	meeting_id:93699735000	Find summaries for a meeting
platform:Zoom	platform:Zoom	All summaries (platform is always Zoom)
title:{value}	title:TSC Monthly Meeting	Find summaries by Zoom meeting topic
committee_uid:{value}	committee_uid:abc123...	Find summaries by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{meeting_and_occurrence_id}
access_check_relation	ai_summary_viewer
history_check_object	v1_past_meeting:{meeting_and_occurrence_id}
history_check_relation	auditor
public	true when ai_summary_access == "public", false otherwise

Search Behavior

Field	Value
sort_name	zoom_meeting_topic (trimmed)
name_and_aliases	[zoom_meeting_topic] (omitted when empty)
fulltext	sort_name + name_and_aliases (space-joined, deduplicated)

Parent References

Ref	Condition
past_meeting:{meeting_and_occurrence_id}	Always set
project:{project_uid}	Set when project_uid is non-empty
committee:{uid}	Set once per entry in committees with a non-empty uid

---

V1 Meeting Attachment

Object type: v1_meeting_attachment

NATS subject: lfx.index.v1_meeting_attachment

Source struct: internal/domain/models/event_models.go — MeetingAttachmentEventData

Indexed on: create, update, delete of an attachment on an active meeting.

Data Schema

Field	Type	Description
uid	string	Attachment unique identifier
meeting_id	string	ID of the parent meeting
project_uid	string (optional)	v2 UUID of the parent project (omitted when project not yet in v2)
project_slug	string (optional)	URL slug of the parent project (resolved via lfx.projects-api.get_slug; omitted when unavailable)
type	string	Attachment type (e.g., "link", "file")
category	string (optional)	Attachment category
link	string (optional)	Link URL (for link-type attachments)
name	string	Attachment display name
description	string (optional)	Attachment description
source	string (optional)	Attachment source
file_name	string (optional)	Uploaded file name
file_size	int (optional)	File size in bytes
file_url	string (optional)	URL to the uploaded file
file_uploaded	bool (optional)	Whether the file has been uploaded
file_upload_status	string (optional)	Upload status
file_content_type	string (optional)	MIME content type
file_uploaded_by	object (optional)	User who uploaded the file (see User Reference schema)
file_uploaded_at	string (RFC3339) (optional)	Time the file was uploaded
committees	[]object (optional)	Associated committees sourced from the parent meeting (see Committee schema)
created_at	string (RFC3339)	Creation time
modified_at	string (RFC3339)	Last modification time
created_by	object	User who created the attachment (see User Reference schema)
updated_by	object	User who last updated the attachment (see User Reference schema)

Tags

Tag Format	Example	Purpose
meeting_attachment_uid:{uid}	meeting_attachment_uid:a1b2c3d4-...	Lookup by attachment UID
meeting_id:{value}	meeting_id:93699735000	Find attachments for a meeting
project_uid:{value}	project_uid:abc123...	Find attachments by project
project_slug:{value}	project_slug:cncf	Find attachments by project slug
type:{value}	type:file	Find attachments by type
committee_uid:{value}	committee_uid:abc123...	Find attachments by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_meeting:{meeting_id} (access checked on the parent meeting)
access_check_relation	viewer
history_check_object	v1_meeting:{meeting_id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	name (trimmed)
name_and_aliases	[file_name, link, name] (deduplicated, omits empty values)
fulltext	sort_name + name_and_aliases + description (space-joined, deduplicated, omits empty values)

Parent References

Ref	Condition
meeting:{meeting_id}	Always set
project:{project_uid}	Set when project_uid is non-empty
committee:{uid}	Set once per entry in committees with a non-empty uid

---

V1 Past Meeting Attachment

Object type: v1_past_meeting_attachment

NATS subject: lfx.index.v1_past_meeting_attachment

Source struct: internal/domain/models/event_models.go — PastMeetingAttachmentEventData

Indexed on: create, update, delete of an attachment on a past meeting.

Data Schema

Field	Type	Description
uid	string	Attachment unique identifier
meeting_and_occurrence_id	string	Combined meeting+occurrence ID of the parent past meeting
meeting_id	string	ID of the originating active meeting
project_uid	string (optional)	v2 UUID of the parent project (omitted when project not yet in v2)
project_slug	string (optional)	URL slug of the parent project (sourced from the past meeting KV record)
type	string	Attachment type (e.g., "link", "file")
category	string (optional)	Attachment category
link	string (optional)	Link URL (for link-type attachments)
name	string	Attachment display name
description	string (optional)	Attachment description
source	string (optional)	Attachment source
file_name	string (optional)	Uploaded file name
file_size	int (optional)	File size in bytes
file_url	string (optional)	URL to the uploaded file
file_uploaded	bool (optional)	Whether the file has been uploaded
file_upload_status	string (optional)	Upload status
file_content_type	string (optional)	MIME content type
file_uploaded_by	object (optional)	User who uploaded the file (see User Reference schema)
file_uploaded_at	string (RFC3339) (optional)	Time the file was uploaded
committees	[]object (optional)	Associated committees sourced from the parent past meeting (see Committee schema)
created_at	string (RFC3339)	Creation time
modified_at	string (RFC3339)	Last modification time
created_by	object	User who created the attachment (see User Reference schema)
updated_by	object	User who last updated the attachment (see User Reference schema)

Tags

Tag Format	Example	Purpose
past_meeting_attachment_uid:{uid}	past_meeting_attachment_uid:a1b2c3d4-...	Lookup by attachment UID
meeting_and_occurrence_id:{value}	meeting_and_occurrence_id:93699735000:1700000000	Find attachments for a past meeting
meeting_id:{value}	meeting_id:93699735000	Find attachments by originating meeting
project_uid:{value}	project_uid:abc123...	Find attachments by project
project_slug:{value}	project_slug:my-project	Find attachments by project slug
type:{value}	type:link	Find attachments by type
committee_uid:{value}	committee_uid:abc123...	Find attachments by committee

Access Control (IndexingConfig)

Field	Value
access_check_object	v1_past_meeting:{meeting_and_occurrence_id} (access checked on the parent past meeting)
access_check_relation	viewer
history_check_object	v1_past_meeting:{meeting_and_occurrence_id}
history_check_relation	auditor
public	false (always)

Search Behavior

Field	Value
sort_name	name (trimmed)
name_and_aliases	[file_name, link, name] (deduplicated, omits empty values)
fulltext	sort_name + name_and_aliases + description (space-joined, deduplicated, omits empty values)

Parent References

Ref	Condition
past_meeting:{meeting_and_occurrence_id}	Always set
project:{project_uid}	Set when project_uid is non-empty
committee:{uid}	Set once per entry in committees with a non-empty uid